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Department of Agronomy

Department of Agronomy
Kansas State University
2004 Throckmorton Plant Sciences Center
1712 Claflin Rd.
Manhattan, KS 66506-0110

785-532-6094 fax

Other Employment Opportunities

Accounting Specialist

General Description: The Department of Agronomy seeks an Accounting Specialist to manage payment document completion to include Business Procurement Cards, Agency Payment Vouchers, and Vehicle Expense Cards for one of the largest departments on campus to ensure timely payments to vendors and appropriate use of funding. Job Description: Manage off campus accounts payable activities. Assign object codes to invoices and contact faculty/staff to obtain funding information and explanation of products and services. Coordinate with and direct other support staff to assist with contacting vendors to request additional information, resolve account discrepancies, request invoices and W-9 form. Initiate new vendor accounts. Complete documents for vendors as requested to include sales tax exemption certificates, W-9 form, credit applications, authorize employees to charge on account, etc. Reconcile monthly vendor statements, provide proof of payment as necessary, make payments with BPC. Complete payment documents in eForms and direct others in document completion. Analyze, code and process approximately 75 BPC and 55 Vehicle expense card vouchers monthly. Communicate with cardholders to verify information for payment processing, confirm account assignment and verify charges are allowable based on funding source. Process BPC payment vouchers and review for accuracy and availability of funding for submission to supervisor for department approval. Advise faculty, staff and students on procurement issues, including proper use of BPC's, to ensure correct procedures are followed and funding is used appropriately. Post bi-weekly payroll expense to department computerized accounting system and provide payroll projections to Business Manager, supervisor and Accounting Specialist to ensure adequate funding is available for future pay periods and to avoid over expenditure of funds requiring transfer of payroll payments. Manage posting of expenditures, including payroll, and deposits to accounting system, and verify object codes and data entry to maintain current account balances. Audit cellular phone invoices and call logs to ensure use is in accordance with university policy. Manage copying, sorting, distribution, and posting of all payment and financial documents. Cross train with other business office staff to provide secondary coverage during absences. Perform other duties as assigned. Hire, train and supervise hourly student employee in processing payment vouchers and other business forms by copying, sorting, distributing, filing and entering payment vouchers into computerized accounting system. For a complete position description and to apply, visit: http://careers.k-state.edu/cw/en-us/job/493528/accounting-specialist. Closing date: May 27, 2016.